GRA Blogs

Articles by John Heaslip

John Heaslip


For most clients, 1 April signals the start of the New Year for business and tax purposes and the month of March brings opportunities to minimize tax and maximize cash surpluses for the coming year.  

A well known quote “if you fail to plan, you are planning to fail!” so with this in mind I will give you some things to think about going forward. For those of you in business consider the following points:

Year End Tax Planning Check List Before 31 March

Bad Debts
Review your debtor’s ledger. In order to claim a deduction for bad debts the debts you believe will not be collected MUST be written off in your debtor’s ledger, prior to 31 March.

Repairs & Maintenance
You may want to consider undertaking any necessary repairs & maintenance on assets prior to the end of the financial year, but please talk to us to ascertain if a full deduction for taxation is applicable.

Asset Purchases
Consider the purchase of needed low value assets prior to 31 March. All assets costing under $500 (ex GST) may be claimed as an expense in the year of purchase.

Review Last Years Fixed Asset Register
The book value of assets can be written off for taxation purposes if the asset is no longer in use by the business and the business has no intention of using the assets in the future.

Pre-paying certain Expenses
Some expenses can be prepaid in March and claimed as a tax deduction in the year to 31 March, regardless of the amount and includes, stationary, postage and courier charges, vehicle registration, rates, subscriptions for papers or journals. Other expenses have limits, these include rent, consumables, insurance premiums, travel & accommodation, advertising, periodic charges and other services. The rules surrounding prepayments are complex, if you are planning this type of expenditure please talk to us.

New Tax Year Planning Check List

Are you dreading supplying information to us so we can complete your 2014 affairs? If so why not make a “New Tax Years Resolution” to make life simpler in the coming year. 

Step 1
If you haven't already, talk to us about a suitable electronic cashbook such as Xero pricing from $20 per month

Step 2
Start to develop your regular accounting procedures by separating your tasks by expected frequency: weekly, monthly, 2 monthly, tri yearly, six monthly or yearly. General accounting chores will fall into each category, and tax-related tasks typically come up no more than monthly.

Weekly & Monthly Tasks

These task are bookkeeping chores and each business will differ in complexity depending on transaction volume. Generally all businesses should follow these steps.

• Sort your mail into action piles (such as bills to pay and orders to fill - if applicable)
• Process any new customer orders, record all sales transactions, and mail out any new accounts receivable invoices (if applicable)
• Gather the day's cash and checks, make up a deposit slip, and bank (if applicable)
• Pay any invoices that are due or for which you can get an early payment discount
• Record any withdrawal and deposit transactions in the electronic cashbook
• Filing records in a suitable filing system
• Reconcile bank statements to electronic cash book.

Two Monthly, Tri Yearly or Six Monthly Tasks

These tasks are GST, PAYE or Income Tax related, once the weekly and monthly tasks are adhered too, the rest will follow in an orderly fashion.

If you’re current accountant is not giving you any of the above advice I would highly recommend you look around for another accountant.  Your accountant is not just there to complete your financial accounts and tax return and the end of the tax year.  Your accountant is there to help you and your business succeed.

If you wish to speak with me or our GRA team on any of the above information please contact us to get advice on how to start this process now.

John Heaslip
Business Advisory Director
© Gilligan Rowe & Associates LP

Did you like this article? Subscribe to our newsletter to receive tips, updates and useful information to help you protect your assets and grow your net worth. We're expert accountants providing expert advice to clients in NZ and around the world.

Disclaimer: This article is intended to provide only a summary of the issues associated with the topics covered. It does not purport to be comprehensive nor to provide specific advice. No person should act in reliance on any statement contained within this article without first obtaining specific professional advice. If you require any further information or advice on any matter covered within this article, please contact the author.
Salesh - Was really good to see you yesterday and to see you getting up in front of the crowd talking about your huge successes – and….. I didn’t realise you were so young!  You are and always have been such an inspiration to us and think it is great that you got up in front of a group of eager property investors to share about your property journey and to inspire us!  You should do it more often. You are so knowledgeable about property investing and so experienced – you should share your success story! - Lisa Swanepoel - December 2017

Seminars and workshops for property investors, business owners and anyone seeking to create and protect their wealth.

View all our upcoming events
Learn More

Gilligan Rowe and Associates is a chartered accounting firm specialising in property, asset planning, legal structures, taxation and compliance.

We help new, small and medium property investors become long-term successful investors through our education programmes and property portfolio planning advice. With our deep knowledge and experience, we have assisted hundreds of clients build wealth through property investment.

Learn More